Your privacy and how I protect it
I take your privacy and information security as seriously as I take my own. I never share your data with anyone else, and everyone on my mailing list has opted in fully, using double opt in: although because I only send newsletters when I have valuable information, you may not recall when you signed up. I have never bought in email addresses from a third party. You can, of course, unsubscribe at any time.
I use your email address only to send out information about my books.
You can unsubscribe from my mailing list at any time using the link contained in each email I send or by emailing firstname.lastname@example.org. I run my site and email list personally, so if I am travelling or away, it may take me a while to respond. But I will usually try to respond within 72 hours.
A more detailed statement is below.
In this statement, I’ll explain how I obtained and look after your data.
I run my website and lists alone so it’s only me who needs to be aware.
Information held by me
All the information has been obtained by double opt-in via my website or Facebook page, usually as the result of following a link in the back of one of my books. I never will, and never have, buy email addresses or data from other sources. All email addresses and names are stored in Mailchimp.
Communicating privacy information
- I have put this document on my website, with a link from my sign-up section for new subscribers.
- Before the end of May 2018, I will contact my Mailchimp database and link to this document. I will remind them of what they signed up to, alert them to any changes and remind them that they can unsubscribe at any time and their data will be deleted.
On request, I will delete data.
If someone asked to see their data, I would take a screenshot of their entry/entries.
If they unsubscribe themselves from the Mailchimp list their data is automatically deleted.
Subject access requests
I aim to respond to all requests within 72 hours and usually much sooner (allowing for holiday/travelling, as I am the only person holding/having access to the data).
Lawful basis for processing data
- If people have opted into my Mailchimp lists (by subscribing via my websites) they have actively opted in after downloading free resources, in the knowledge that they will receive occasional updates about my books, including links to purchase those books, as well as competitions and news. I have emailed all subscribers on all lists linking to this statement and also reminding them of unsubscribe options.
Once I’ve contacted everyone with a reminder about the T&C of my holding their data, I regard this consent as confirmed until the person asks me to remove the data.
Consent is not indefinite, so I will make sure that I remind subscribers on every email that they can unsubscribe or ask for their data to be removed.
All my current books and free downloads are aimed at adults, though it’s possible younger people can contact me via my website or register for mailing lists as I don’t ask for proof of age and would have no way to police this. I do reply to any emails but do not store on databases, which means I am not processing data.
I have done everything I can to prevent this, by strongly password-protecting my Mailchimp account. If this website were compromised I would take steps to follow their advice immediately.
Data Protection by Design and Data Protection Impact Assessments
I have familiarised myself with the ICO’s code of practice on Privacy Impact Assessments as well as the latest guidance from the Article 29 Working Party, and believe that I am using best practice.
I have appointed myself as the Data Protection Officer, in the absence of anyone else!
My lead data protection supervisory authority is the UK’s ICO.